HomeEssential Florist POS Features for Flower Shop in 2024BlogEssential Florist POS Features for Flower Shop in 2024

Essential Florist POS Features for Flower Shop in 2024

Whether you’re a small neighbourhood flower shop or a bustling boutique, having the right point of sale (POS) system is critical for managing all the moving parts of your business. As a florist, you deal with everything from keeping real-time inventory to sending wire orders to creating stunning custom arrangements. You want a POS that seamlessly handles the array of services you offer plus satisfies the on-demand needs of today’s customers.

With the start of a new year, it’s important to ensure your floral POS system provides the capabilities, integrations, and mobility you need not just for today but for future success. Here we’ll explore the most essential florist POS features every florist needs this year. Read on to see why updating your flower shop’s tech stack should be a top priority.

1. Mobile POS

A cloud-based florist POS can be accessed on any device, but a well-designed mobile app specifically optimizes the experience for retail staff needing on-the-go access. Rather than using a website, the app fits in your pocket.

You can handle orders, check product availability, manage arrangements, view upcoming deliveries, and make decisions without sitting at a terminal. This mobility gives you and your team flexibility to better serve customers.

2. Email Marketing

Email marketing remains one of the highest ROI channels for driving repeat business. Your flower shop POS software should have integrated templates and workflows for visually appealing email campaigns.

Send promotional arrangements, advertise specials and sales, and announce holiday gifts – the drag-and-drop designer makes beautiful emails easy for non-designers.

Also Read: Email Marketing Guide for Florists

3. Cloud-Based Platform

Legacy POS systems or basic cash registers limit you to a designated physical terminal. Meanwhile, everything continues shifting digital. A true cloud POS centralizes data and can be accessed anywhere from any device over the internet.

Never worry about managing servers, licensing software upgrades, or distributed data again. Plus if your shop grows to add locations down the road, easily scale while keeping everything in sync.

4. Proposal Builder

Sending proposals is essential for corporate accounts and weddings. But emailing images back and forth for feedback can be tedious. A well-designed POS proposal builder lets you create visual proposals combining photos, descriptions, and pricing that clients can review and approve online.

This gets new business and approvals faster without the hassle of roundtrip emails. Once approved, it seamlessly turns into a finalized order in your system.

Also Read: Wedding Floral Proposal Software Features

5. Customer Portal

Now more than ever, customers want self-service options and expect businesses to offer 24/7 account access. A customer portal lets them log in anytime to view order history, make recurring purchases, manage payment methods, and more without having to call your shop.

Portals encourage repeat business, save your staff time fielding inquiries, and give customers convenience and transparency. For a florist, that could translate into more arrangements sold for birthdays, anniversaries, and holidays when customers casually browse previous orders.

6. Automated Reminders

Build deeper customer relationships and avoid forgotten occasions with automated reminders. Customers will appreciate you reliably contacting them for birthdays, anniversaries, events, and more. You save time manually tracking these dates while increasing sales. It also keeps your shop top of mind over competitors.

7. Delivery Tracking

When you’re sending arrangements across town, you and your customers will appreciate being able to follow along with the delivery in real time. That means you can make sure your drivers stay on schedule and take the most efficient routes, while customers can get updates on exactly when to expect their flowers to arrive. It’s a great service to provide.

Also Read: Advantages Of Online Flower Delivery Services

8. Integrated Credit Card Processing

Completely seamless and secure credit card acceptance should be expected from a flower POS in 2024. Rather than a standalone terminal, have payments integrated for smooth checkout.

Get transparent reporting on processing fees and reconciliation without jumping between systems. Some flower shop POS providers even offer competitive rates, saving significantly over traditional processors.

9. Gift Card Program

Gift cards encourage repeat visits and referrals, making great holiday gifts, birthdays, anniversaries, or monthly subscription gifts year-round. Branded physical or virtual gift cards can be sold and tracked within your POS. Customers can conveniently check balances and redeem in-store or online. Meanwhile, you gain data like redemption rates and purchase trends to optimize the program.

10. Loyalty Rewards

Appreciate your best customers by automatically rewarding points for purchases that translate into future discounts or redeemable rewards. Customers can track points progression and access special perks based on their loyalty. Deploying a structured loyalty program through your floral POS software gives an edge over other florists with informal discounts or punch cards.

11. Calendar Sync

Connecting your POS calendar to Google lets you manage appointments and availability from one place rather than toggling between systems. View your upcoming orders, consultations, or deliveries alongside personal Google Calendar events. This avoids double bookings that disappoint customers and make your staff scramble to reschedule at the last minute.

12. Inventory Management

Efficiently building a visual library of your most popular and profitable floral designs is expected from a modern florist POS. Catalog the required materials, standard product costs, photos, and descriptions in an easy-to-navigate digital album.

Quickly reference specific varieties during order entry rather than rely on staff manually describing options. It also helps track purchasing needs based on arrangement consumption.

Also Read: Guide to Florist POS Software Inventory Management

13. Tax and accounting tools

Any good point-of-sale software should do some of the tricky math for you when it comes to things like sales tax, profits, inventory costs, and invoicing. Being able to integrate directly with popular accounting platforms like QuickBooks is also really handy for keeping your books squeaky clean.

14. Employee management

A point of sale isn’t just for tracking sales and inventory—it should also help you manage your staff. That can mean keeping track of schedules, commissions, performance metrics, and timekeeping for payroll. When you can see how your employees are doing right from your retail management platform, it makes it easier to reward your top performers.

15. Multi-Location support

If your florist business has more than one shop, your point-of-sale system should help you manage all locations from one central hub. While letting you track inventory levels, sales, and operations at each individual store, it should also give you a big-picture dashboard view across all locations to see how your total business is faring.

16. Integration with floral wire services

Being able to connect with networks like FTD, BloomNation, and more right from your point of sale makes sending and receiving orders through floral wire services smooth and easy. Rather than toggling between multiple apps and websites, do it all right within your existing retail platform.

17. Website and social media integration

Your point of sale software should make managing the online presence of your brand simple, letting you update your website, post on your blog, and schedule social media content right from one tool. Use pre-made templates and themes to keep your online properties looking professionally designed with minimal effort.

18. Email Capabilities

Being able to directly send and receive emails from customers, vendors, and other contacts right within your point of sale interface ties communication and order management together into one centralized place. Rather than digging through crowded inboxes, keep conversations connected to relevant accounts and orders within your business platform.

19. Accessibility from anywhere

A cloud-based florist point of sale lets you access key functionality from any internet-connected device, whether you’re in your shop, at home, or out running errands. You can flexibly check on your business without being chained to a computer terminal in the backroom.

20. Compatibility with your existing hardware 

If you’ve already invested in receipt printers, barcode scanners, or other retail tech, your point of sale shouldn’t make you replace all of it. Instead, it should easily connect with common equipment you already own.

21. Secure Payment Processing

An ideal point of sale comes ready to securely handle customer payments out of the box, with competitive processing rates that can actually save you money over traditional terminals and services. One less piece of hardware cluttering up your counters, and potentially more money saved every time someone makes payments.

If you’re looking for a floral-focused POS system with all these key capabilities, be sure to Sign up with Hana Florist POS. Hana Florist POS offers arrangement design and inventory management, multi-location support, customer portals, loyalty programs, and countless other features to meet the needs of modern flower shops.

Hana Florist POS by Hana Software
Digital transformation to grow your floral business.
Subscribe to our newsletter
© 2024 · Hana Software · All rights reserved.
All other trademarks and copyrights are the property of their respective owners.