House Accounts

House Accounts & Corporate Billing - Invoice Your Corporate Clients Without the Paperwork

Hotels, offices, funeral homes, and local businesses bring steady flower orders and long-term revenue. But managing invoices and unpaid balances manually gets messy fast! Hana's house account tools track billing, credit limits, balances, and full order history automatically, so corporate flower accounts stay organized as you grow.

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A Better Way to Manage Corporate Flower Accounts, Billing, and Payments

Credit Limits and Payment Terms Set Per Client

No need to apply blanket terms to completely different corporate clients. Hana Florist POS lets you set customized credit limits and payment terms for each account independently, so every client works within the right boundaries.

Set a credit limit per account that flags automatically when they are approaching or exceeded.
Configure payment terms per client, such as net 30, weekly settlement, or per delivery.
Stop applying the same rules to clients who need something totally different.
Staff can accept or decline orders based on current account standing without needing to ask a manager.
Enjoy full control over accounts without having awkward conversations at the counter.

Automated Consolidated Invoicing — No Manual Invoice Creation

Still doing manual invoice creation and wasting hours copy-pasting order details at the end of the month. Every order a client places during a billing period is automatically recorded in Hana Florist POS and rolled into a single consolidated invoice at the end of the cycle.

Every order in the billing period gets put into one consolidated invoice automatically.
Send the invoice directly to the client by email from right inside Hana.
No more manual invoice creation and no more copy-pasting order numbers.
Get a professional, clean invoice layout every single time.
Pairs perfectly with Hana's paperless billing so every invoice sent stays on digital record.

Payment Recording and Outstanding Balance Tracking

Digging through emails or making phone calls to see which corporate clients are overdue is a struggle. Hana Florist POS shows every account's outstanding balance at a glance. Know who has paid, who is near their limit, and who is overdue.

Record payments against house accounts in just a few clicks.
Outstanding balances update instantly after every payment is recorded.
See which accounts are current, which are close to their limit, and which are overdue.
Review the balance status before you accept any new corporate order.
Feeds directly into Hana's tax and accounting management for clean financial records.

Full Order History by Account — Every Transaction on Record

Every order placed against a house account in Hana is permanently logged so any dispute can be resolved in seconds with a full timestamped history.

Every order is logged with the date, items, amount, and delivery confirmation.
Access the full order history for any account at any time.
Resolve disputes quickly with clear, timestamped records.
Spot patterns across accounts to see which clients are growing and which are seasonal.
No more digging through paper receipts or email threads to build an invoice.

Automated Payment Reminders — Stop Chasing Corporate Clients

Stop spending time chasing overdue corporate payments. Hana sends automatic reminder messages/emails before invoices are due, based on each client's billing schedule.

Choose reminder timing that fits each customer's billing setup.
Skip the back-and-forth of reminding clients to pay invoices.
Send clean, professional communication automatically from your flower shop.
Fits right into Hana's full communication and automated reminder system.

Quick Account Lookup at the Counter

No need to put corporate clients on hold while you hunt for their remaining credit or account balances. Staff can look up an account balance, remaining credit, and recent orders in just a few taps right inside Hana's fast POS system.

See the full account balance and remaining credit instantly at the counter.
Look up recent order history during the call or in-person visit.
Staff can serve corporate clients with complete confidence during every interaction.
Checkout for house account clients is way faster than any paper-based system.
Works inside Hana's fast POS system so lookups never slow down a busy counter.

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Who Uses Hana Florist House Accounts

Still treating regular B2B clients like one-off walk-ins and collecting payments per delivery? Use house accounts to offer flexible, consolidated billing for any local business client that orders flowers regularly.

Hotels and Hospitality Venues: Weekly lobby arrangements, event flowers, and room amenities billed at the end of the month rather than collected per delivery.
Funeral Homes: High-frequency orders that benefit from consolidated monthly invoicing and a clean, organised paper trail for their records.
Corporate Offices: Reception flowers, client gift arrangements, and occasion orders often processed through a purchasing workflow that prefers invoices over card payments.
Event and Wedding Companies: Ongoing relationships with planners who need flexible billing across multiple events. Connects with Hana's wedding and event management tools for a full client picture.
Restaurants and Retail Businesses: Regular weekly arrangements billed on account for straightforward expense tracking on their end.

House Accounts Connected to the Full Hana Platform

Problem running a separate billing system that doesn't talk to the rest of your floral shop tools? Hana Florist POS connects your house accounts directly to the full platform automatically so everything works together seamlessly.

Invoicing and Billing: Paperless billing sends professional digital invoices at the end of each cycle without any manual work.
Recurring Corporate Orders: Florist service management automatically logs all standing weekly or monthly orders right onto the client's house account record.
Financial Reporting: Sync house account revenue automatically with your tax and accounting management. Keep all your business financials perfectly organized in one place.
Delivery to Corporate Clients: Verify every single drop-off using advanced delivery tracking that links directly to the house account record. Get a foolproof audit trail.
Client Communication: Send automated reminders and email notifications to keep your corporate clients in the loop between billing cycles with zero manual follow-up.
Remote Account Access: Get access from anywhere so you can easily review outstanding balances and send out invoices even when you are away from the shop.

Frequently Asked Questions

Before you decide, take a look at our house accounts FAQs and learn how Hana simplifies billing for corporate and repeat clients.

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Yes you can. Hana Florist POS lets you customize the credit limit and billing cycle for every house account. You can set them up independently. One client might use a net-30 monthly invoice. Another client might choose to settle weekly. You control the terms per account. The system enforces them automatically. It flags any order that would exceed a client's credit limit before you accept it.

It is simple. Hana Florist POS compiles every order placed against a house account at the end of each billing period. It puts them into a single consolidated invoice. You can review the invoice quickly. Then you send it directly to the client by email from within Hana. There is no manual invoice creation required. This feature pairs with Hana's paperless billing to keep everything digital and organized.

Hana protects your records. Every order placed against a house account is permanently logged. The system saves the date, items ordered, amount charged, and delivery confirmation. A client might question a charge sometimes. If that happens, you can pull up the complete timestamped order history in seconds. You can resolve the dispute with confidence. There is no digging through paper records.

Yes it can. Hana Florist POS sends automated payment reminders to house account clients. These go out by email or SMS before their due date. You choose when the reminders go out. The system handles the rest for you. Enjoy healthier cash flow by significantly reducing late payments. This is all without ever lifting the phone to make an awkward follow-up call.

No separate tools are needed. House accounts are built directly into Hana Florist POS. There is no separate module or add-on required. You do not need a third-party tool either. Your corporate billing is part of the same system. You use it for everyday orders, delivery management, and accounting. Everything stays connected easily. You can explore the full Hana features list to see how house accounts fit into the broader platform. You can also start a free trial to see it in action.

Stop Chasing Corporate Payments. Start Managing Accounts the Smart Way.

Credit limits, consolidated invoicing, automated reminders, and full order history, all built into Hana Florist POS. Corporate billing without the paperwork.