Weddings are extravagant affairs. There is so much to be done. Peach and pink peonies for the bridal bouquet, hydrangeas for centerpieces, bougainvillea for decorations, and whatnot. In short, the flower list can be really complicated. So, to be the perfect florist for your client, you need to cover everything – from flowers, vases, and bouquets to delivery fees. This is where you need a flower contract.
Flower proposals or contracts can be prepared using floral contract templates that are extremely easy to make and customize with Hana Florist’s wedding planning software for florists. Read on to know the points to include in your contract.
What is a wedding flower contract?
A flower contract is a detailed and itemized list of all the arrangements and rental items that a florist will use for the wedding décor. The contract includes all the flower-related information, rental items like vases, linens, candles, etc., their usage plans, and pricing information.
Important Points you must Include in the Contract
After the initial client consultation, draft your wedding flower contract according to the client’s budget.
You can use Hana florist wedding software to generate the contract. But before that, you must know what to include in the contract.
- Name and contact information of the vendor and the client
- Date, time, and location of the wedding event and reception
- Arrival time for the setup of the ceremony (if this information is not available, mention a guarantee that the flowers will be set up before the guests arrive)
- When and where should the bouquets, boutonnieres, corsages, etc. be delivered, if not at the wedding ceremony site (ask for the hotel address where they need to be delivered)
- Itemized list of all arrangements including the flower variety, color, prices, and alternatives (if the desired flower is not available)
- List of the rental items that the florist will supply. It may include vases, candles, table and char covers, decorations, etc.
- Set up details for the wedding ceremony and the reception
- The name and contact of any other florist who will be present on the wedding ceremony site to manage everything during the wedding
- A few lines state that the requirements mentioned in the flower contract will be followed to the tee.
- The total cost of the event and payment schedule (including due dates for deposit and the balance)
- Cancellation and refund policies
- Sales tax, delivery fees, overtime charges, and setup fees
- Signatures for the client and the florist
Is a flower proposal and contract the same?
A wedding flower proposal template is more detailed than a wedding flower contract. The former includes all details of the latter. Additionally, it includes other details like sketches or models of the complex items. For instance, a flower proposal can include a sketch of the outdoor floral decorations or a model of a flowering archway. It can also include sample sketches or pictures of bouquets, centerpieces, table arrangements, etc.
A florist wedding planning software like Hana can help you create flower proposals with ease. The software can facilitate and automate the entire process with greater effectiveness and efficiency.
Tracking down the nitty-gritty of a wedding ceremony is time-consuming. It is easy to miss out on requirements and details. So, you can use Hana’s wedding planning software to plan the entire ceremony and the floral requirements, and contracts too. It will save a lot of time and will enable you to deliver the perfect floral arrangements for the wedding.
Also Read: 8 Things Florists Should Do To Book Weddings